DOCUMENT MANAGEMENT

Document management is essential for all organizations. AEC’s AI-project collaboration and knowledge sharing application is the ultimate way to manage documents across the enterprise. We use AI to provide a wide range of context, references, and knowledge around the work that created your documents. You can “knowledge mine” across all your documents by asking simple questions because our Semantic Search uses NLP (natural language processing) to extract the most likely answers to your questions from any document you put in our system.

Key Features

Document storage and retrieval: All your documents at rest (PDFs, Word documents, Excel spreadsheets, images, etc.) are processed by our machine learning engine, to prepare them for future use by our Semantic ranking system. All text and images within each document will be used in the future to answer natural language queries.

Document collaboration: Project collaboration and knowledge sharing occurs between teams sharing their work files, status, deliverables, and timelines, before, during, or after the project. All work and people profiles can be “followed” by any employee, so newsfeeds and notification emails alert you to new work files, images, schedules or news, as they occur.

Knowledge sharing, and mining: The way we capture work documentation, communications, and learnings structures it in a way that our AI technology can bring enormous value to your organization. The AI extracts entities (people, places, things, and concepts) from all documents and data in our application, and ranks them against user queries to determine the best answers to any question. The search displays a copy of the text that answers the question, a link to open the document, and a link to the page it was sourced from. All employees can learn from each other’s work and from any documents they have access to.   

Specific Examples

A construction management team can use our system to store and manage its documentation, communications, and status. The classification and search across all of the documentation is outstanding. Meetings will be shorter, the team will all be aligned, and errors and rework will be minimized.  

A sales team can use our application to better understand the details and value of previous client projects through the documentation.  Each profile is an interactive project case study that stores and manage sales materials. The system searches the materials, classifies the materials into different categories, and recommend materials to sales representatives based on their customers.

A customer support team can use our application to store and manage the documentation they collaborate with clients. Clients can also access AI search capabilities against their documents/knowledge base of work with you.

An executive management team can use our system to oversee employee project work. Project communications, status, and documentation is available on all projects and our “one-page” profile design. This makes it incredible easy for leaders to self-navigate a tremendous amount of information in a short time.

Overall, any organization can improve their efficiency, productivity, and customer satisfaction.

HOW WE DO IT

Our AI application captures all project content and communications within interactive project profiles. Your content becomes indexed, tagged, and is searchable by all employees, partners, and clients. Yes, you can control who gets access to what with simple permission rules for each person or piece of content.

If you have ever posted to social media then you are already trained for our application. The system is intuitive and very easy to use. As a result, training is minimal and users are productive within minutes. Directories and AI-enabled semantic search provide instant access to the information you are looking for. You can also “follow” people and projects to keep abreast of progress and milestones.

WHY IT MATTERS

When AI-enables semantic search is overlayed onto our interactive knowledgebase you gain access to your organizations’ collective knowledge. We’re providing a “dialogue interface” for all your project work and people which grows the collective wisdom of your organization at an exponential rate.